Sending Your Bike via Indian Railways: A Comprehensive Guide

Are you considering sending your bike via railways but unsure about the procedure? Look no further! Here's all you need to know to make an informed decision.

Preparing for the Journey

Before you embark on sending your bike, ensure you have the necessary documents and identification:

  • Documents: Have your bike's Registration Certificate (RC) and Insurance papers handy.
  • Identification: Carry a valid ID card such as an Aadhar card, Driving License, or Passport.

Two Ways to Send Your Bike

There are two primary methods to send your bike via railways: As Luggage or As Parcel. Let's delve into each option:

1. Sending Your Bike as Luggage

Opting to send your bike as luggage offers convenience and speed, albeit at a slightly higher cost. Here's what you need to know:

  • Procedure: Present your bike as luggage in the parcel van of the train. Ensure you have a confirmed reserved ticket.
  • Cost: The cost varies depending on the distance, ranging from Rs. 1200 for up to 500 kms to Rs. 3000 for up to 2000 kms.
  • Benefits: Enjoy the quickest way to travel with your bike. Monitor its condition during the journey and retrieve it promptly upon reaching your destination.

2. Sending Your Bike as Parcel

Sending your bike as parcel is akin to mailing a package, offering a more economical option. Here's a breakdown:

  • Procedure: Visit the parcel office during working hours to register the parcel. Book in advance to avoid delays.
  • Cost: The cost is comparatively lower, ranging from Rs. 700 for 500 kms to Rs. 1200 for 1000 kms.
  • Packing: Proper packing is crucial to prevent damage. Choose from basic, medium, or maximum secure packing options.

FAQs About Sending Your Bike via Railways

Here are some frequently asked questions to address any concerns you may have:

  1. Can I send a bike not registered in my name?

    • Yes, you can. Ensure you have the original papers of the bike and a letter of authority from the owner to avoid complications.
  2. Do I need to pay bribes to railway staff?

    • While it's not necessary, some staff may request tips. Stay firm and polite in such situations.
  3. Will my bike be damaged during transit?

    • While minor scratches are possible, proper packing can minimize risks. Supervise loading to ensure careful handling.
  4. How long can my bike stay at the station?

    • For parcels, there's a 6-hour window for collection, with penalties for delays. Plan to collect it promptly to avoid extra charges.
  5. Can I keep fuel in the tank?

    • No, it's strictly prohibited. Remove fuel before sending the bike to avoid penalties.

Tips for a Smooth Journey

  • Choose Your Route Wisely: Opt for trains where your destination is the last stop to simplify unloading.
  • Ensure Proper Packing: Invest in secure packing to safeguard your bike during transit.
  • Monitor Loading and Unloading: Supervise the loading process to prevent careless handling.


Forwarding Note for General Merchandise

Parcel Way Bill / Luggage Ticket

Form for Entry for GST Manual Transaction of Receipt

Gate Pass

Pulsar 200NS

Sending your bike via railways can be a convenient and cost-effective option for travelers. By following the outlined procedures and tips, you can ensure a smooth journey for your beloved bike. Have more questions? Feel free to ask!

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